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Pay Magazine Article - Meal ticket for GlobalExpense
Supplier of food to the catering industry in the UK - Brakes - has chosen to contract out its expense claims process to GlobalExpense. The web-based solution will enable Brakes to eliminate the administrative burdens associated with the management of the expense procedure, while ensuring compliance with the company-wide expense claims policy and UK tax legislation.
Brakes has around a 1000 employees making expense claims during the year, two-thirds of which are monthly claimants. The current process is entirely paper-based, placing a heavy administrative burden on the finance department.
"As with any paper-based system, processing expense claims is very labour intensive and time consuming, which can mean a heavy cost for the business," said Tim Robinson, development manager at Brakes."
"Real deliverable savings in time and cost were also essential to us when choosing a new system."
GlobalExpense will automate Brakes' whole expense claims process, and take the entire business process out-of-house. It will handle and reconcile all of Brakes' paper receipts and provide the company with 24/7 electronic expense submission and approval, electronic reporting and management information, while integrating all the claims into the company's accounting system.
GlobalExpense is designed and managed by a team of tax and VAT experts who are constantly adjusting the system in line with rapidly changing legislation to ensure customer are fully tax and VAT compliant.
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